As Agreed By Meeting: Version 1.2
At the APTLD meeting in
The General Manager’s initial focus should be on outreach: developing relationships with ccTLDs who are not current APTLD members, with the intention of providing a range of services and resources which will result in a) more ccTLDs joining APTLD, and b) the spread of best practice among Asia Pacific ccTLDs, and (c) assisting the stable development of the Internet inn the Asia Pacific region
A draft Job Description is proposed as follows:
Overall
Purpose:
1. To be the senior staff member of APTLD
2. To represent APTLD at regional meetings and conferences
Major
Tasks:
1. Outreach
· Undertake a programme in the Asia Pacific region, to develop relationships with ccTLD managers not currently members of APTLD, including travelling to meet with ccTLD managers.
· Develop programmes and services for present and prospective APTLD members to assist their development, and recruit the latter to APTLD.
·
Develop close relationships
with sister organisations and the other international internet organisations.
2. Provide Leadership
·
Work with Members and the Board
to develop APTLD’s strategic direction and programmes of activity.
·
Develop and improve APTLD’s
programmes and activities in line with the developing strategy.
·
Improve and encourage the
activities of APTLD committees and sub-groups, and the members’ meetings, as
well as attendance at these.
·
Work to build APTLD’s
reputation and visibility among members and prospective members, and
international and sister organisations.
·
Liaise with other groups in the
internet community
3. Management
· be responsible for the development of and achieving targets set by APTLD’s annual Strategic and Operational plans
· ensure a high level of services to the members
· manage the mailing lists, information and reports, organisation of members' meetings and workshops, and providing associated documentation.
· facilitate and support the discussion and consensus building process amongst members including the analysis of information and development of policies and position papers.
· work closely with the Secretariat team to lead it and develop its capacity, within the constraints of the Agreement for provision of such services.
· manage APTLD finances, working with the Secretariat’s accounting team.
· Explore ways to increase APTLD resources
·
Raise the profile of APTLD in
Internet fora
The proposed salary is USD $40-50,000, inclusive of all government taxes, charges, levies etc.
The initial term of the contract will be two years with an option to extend by one additional year.
Disbursements will include a travel budget for pursuit of outreach and attendance at APTLD Members’ Meetings of USD $15,000 for the first year’s activities, and an amount of USD $100/week ($5,200/yr) for overhead costs (office, phone, internet access, etc).
It is desirable, but not essential, that
the General Manager be co-located with the APTLD Secretariat. The Secretariat
is based in
The estimated costs of the first year’s operation of a General Manager are as follows:
|
Item |
Cost (USD) |
|
Recruitment |
2,000 |
|
Salary |
50,000 |
|
Travel |
15,000 |
|
Overheads |
5,200 |
|
|
|
|
TOTAL EST COST |
$72,200 |
Six possible models are provided for Members’ consideration (see next page).
They proceed under two different primary assumptions:
Assumption A; that there will be no drawing down of APTLD reserves to fund the position, which means all additional funding comes from increased subscriptions or elsewhere within the existing budget, and
Assumption B, that there will be up to 50% funding from reserves.
The list of current subscription levels, by member is shown over, with indications of some possible increases.
Other elements in the model include using the current budget of $20,000 for Sponsorship (on the basis that this funding is largely for bringing prospective members to APTLD - with a GM, APTLD will be going to them) and looking at the current staffing levels in the secretariat – with a GM, possibly there will could be reductions in current staff levels.
In addition, if APTLD moved to two meetings per year, there would be a saving in staff and administration costs, while the additional savings by members might be passed on by way of increased subscriptions.
|
Item |
Note |
Option One |
Option Two |
Option Three |
|
Increased M’ship Fees |
1 |
$76,500 |
$49,725 |
$30,600 |
|
Re-Directed Budget |
2 |
-- |
$22,500 |
$30,000 |
|
Decreased Secretariat Resource |
3 |
-- |
-- |
$5,000 |
|
Fewer Meetings |
4 |
|
|
$8,000 |
|
Total Revenue: |
|
$76,500 |
$72,225 |
$73,600 |
|
|
|
|
|
|
|
Net Change in Finances |
|
+$4,300 |
+$25 |
+$1,400 |
Notes:
1 – Increased Membership Fees
|
ccTLD |
Fee Band |
Option One (100% increase) |
Option Two (65% increase) |
Option Three (40% increase) |
|
2005 (USD) |
||||
|
.au |
10,000.00 |
20,000.00 |
16,500.00 |
14,000.00 |
|
.cc+.tv |
10,000.00 |
20,000.00 |
16,500.00 |
14,000.00 |
|
.cn |
10,000.00 |
20,000.00 |
16,500.00 |
14,000.00 |
|
.cx |
|
|
- |
- |
|
.hk |
1,000.00 |
2,000.00 |
1,650.00 |
1,400.00 |
|
.jo |
100.00 |
200.00 |
165.00 |
140.00 |
|
.jp |
10,000.00 |
20,000.00 |
16,500.00 |
14,000.00 |
|
.kr |
10,000.00 |
20,000.00 |
16,500.00 |
14,000.00 |
|
.lk |
500.00 |
1,000.00 |
825.00 |
700.00 |
|
.mn |
100.00 |
200.00 |
165.00 |
140.00 |
|
.mo |
100.00 |
200.00 |
165.00 |
140.00 |
|
.my |
1,000.00 |
2,000.00 |
1,650.00 |
1,400.00 |
|
.nf |
100.00 |
200.00 |
165.00 |
140.00 |
|
.nu |
5,000.00 |
10,000.00 |
8,250.00 |
7,000.00 |
|
.nz |
5,000.00 |
10,000.00 |
8,250.00 |
7,000.00 |
|
.ph |
500.00 |
1,000.00 |
825.00 |
700.00 |
|
.sg |
1,000.00 |
2,000.00 |
1,650.00 |
1,400.00 |
|
.th |
1,000.00 |
2,000.00 |
1,650.00 |
1,400.00 |
|
.tj |
|
|
- |
- |
|
.tk |
100.00 |
200.00 |
165.00 |
140.00 |
|
.tw |
10,000.00 |
20,000.00 |
16,500.00 |
14,000.00 |
|
.vn |
500.00 |
1,000.00 |
825.00 |
700.00 |
|
Afilias |
500.00 |
1,000.00 |
825.00 |
700.00 |
|
Total |
76,500.00 |
153,000 |
126,225 |
107,100 |
|
Increase |
-- |
+ 76,500 |
+49,725 |
+30,600 |
2 – Redirected Budget
Option 1 – no change required.
Option 2 – redirect ALL Sponsorship Budget ($20,000) and $2,500
of other items (misc).
Option 3 – redirect ALL Sponsorship Budget ($20,000), ALL Tech
Ctte budget ($5,000), and $5,000 spread across all other budget lines.
3 – Decreased Secretariat Resource
Option 1 – no change required.
Option 2 – no change required.
Option 3 – negotiate with organisation host Secretariat to reduce
staff provision by 33% (from $15,000 to $10,000) – note, requires agreement of
Secretariat host.
4 – Fewer Meetings
Option 1 – no change required.
Option 2 – no change required.
Option 3 – reduce APTLD meetings to two per year, from existing
three per year.
B) Some Use of Reserves:
|
Item |
Note |
Option Four |
Option Five |
Option Six |
|
Increased M’ship Fees |
5 |
$38,250 |
$15,300 |
-- |
|
Re-Directed Budget |
6 |
$10,000 |
$20,000 |
$20,000 |
|
Decreased Secretariat Resource |
7 |
-- |
$5,000 |
$5,000 |
|
Fewer Meetings |
8 |
|
|
$8,000 |
|
Total Revenue: |
|
$48,250 |
$40,300 |
$33,000 |
|
|
|
|
|
|
|
Contribution from Reserves: |
9 |
$23,950 |
$31,900 |
$39,200 |
Notes:
5 – Membership Fees
Option 4 – increase of 50% (not shown in table)
Option 5 – increase of 20%, half the revenue gain from a 40%
increase as shown in Note 1
Option 6 – no increase in membership fees
6 – Redirected Budget
Option 4 – redirect HALF Sponsorship Budget ($10,000).
Option 5 – redirect ALL Sponsorship Budget ($20,000).
Option 6 – redirect ALL Sponsorship Budget ($20,000).
7 – Decreased Secretariat Resource
Option 4 – no change required.
Option 5 – negotiate with organisation host Secretariat to reduce
staff provision by 33% (from $15,000 to $10,000) – note, requires agreement of
Secretariat host.
Option 6 – negotiate with organisation host Secretariat to reduce
staff provision by 33% (from $15,000 to $10,000) – note, requires agreement of
Secretariat host.
8 – Fewer Meetings
Option 4 – no change required.
Option 5 – no change required.
Option 6 – reduce APTLD meetings to two per year, from existing
three per year.
9 – Contribution from Reserves
At 1 January 2005,
reserves were approximately USD110,000. At 30 June 2005, it is expected
reserves will be USD approximately USD120,000.