APTLD Board Meeting Communiqué (19 March 2020)

On 19 March 2020, the APTLD Board held a regular teleconference Board meeting and considered a range of matters. A summary of the Meeting is published in this Communiqué.

Preparations for APTLD78 and the APTLD78 Agenda

The Board discussed in detail the preparations for APTLD78 and noted with satisfaction that they are well on track. The Board also agreed that the agenda should be promptly finalized to be unveiled for a public comment period.

However, in view of the Coronavirus outbreak, the Board agreed the process should be monitored closely in the interest of Members’ health and safety and the Board and the Secretariat should be ready for unforseen developments.

To that end, the Board concluded that 15 July 2020 should be the cut-off date for the Board to make the final decision on whether or not to proceed with APTLD78 and in which format it should be held.

APTLD Fellowship Programs in 2020

The Board discussed the GM’s Memorandum on the matter and agreed that because of the great uncertainty caused by the coronavirus outbreak, all the 2020 Fellowship programs should be put on hold until further notice. It was agreed that the Secretariat should be ready to reactivate them if the situation improves.

Supporting PICISOC

The Board considered the GM’s Update on the matter and concluded that APTLD should support PICISOC a APTLD’s major strategic partner in the Pacific sub-region by allocating a total of USD 4,000 in a target grant in 2020-2021 to assist PICISOC’s outreach and engagement efforts with a specific focus on ccTLDs in the subregion and in holding the Pacific IGF to be co-located with APTLD80 in Fiji in September 2021.

The APTLD’s Contribution to a Technical Assistance Project for .TL

The Board discussed the GM’s Memorandum on the matter and noted with satisfaction that the project is on track. APTLD remains committed to its success and the Board suggested that as a part of the commitment Prof. Yudho Giri Sucahyo, a Board Director, should hold an inception visit to Timor Leste to discuss future work with the local stakeholders, once current travel restrictions are lifted.

State and Execution of the 2020 APTLD Budget

The Board received a GM’s update on the matter and noted with much satisfaction that it is in line with the original projections. The Board suggested a number of specific steps to enhance the quality of financial reporting.

E-Messaging Rules Guidance and Discussion on the Respective Policy Document

The Board received a GM’s update on the matter and noted that it is imperative to ensure anti-abuse best practices with regard to the APTLD mailing and WhatsApp lists. The Board concluded that the respective draft policy document needs another round of review and agreed to continue the work by email.

Selection of the APTLD81 Venue

The Board received a GM’s update on the matter and agreed with the choice of Lao Plaza hotel, Vientiane, Laos, as the venue for APTLD81 in February 2021. The Board suggested GM proceed with a contract with the hotel.

Creation of a Secretariat Performance Review Working Group

The Board concluded that the 2019 Transparency and Accountability Framework suggests conducting a review of the Secretariat’s performance, GM should call for volunteers for the respective Working Group.

The Board also considered a number of other administrative and policy matters.