Summary of the Board Meeting Minutes (18 December 2024)

On 18 December 2024, the APTLD Board held its regular online meeting, which was attended by 6 Directors, with 2 Directors sharing views and voting by correspondence; there have also been two agenda items for each of which one director recused herself due to the conflict of interests, and the other one has not shared any opinion by correspondence for the same reason, and considered a range of matters. A summary of the Meeting is published in this document.

The Minutes of the Board Meeting of 20 November

The Minutes were adopted by the majority vote, with one director having voted against the final version of the Minutes.

GM’s Update on Preparations for APTLD87

The Board received the GM’s update on the matter and took notice of it. The Board also expressed its gratitude to KISA, Tucows Inc., and ICANN for their sponsorship of the Meeting

Review of GM’s Performance in 2024

The Board has completed an extensive review of GM’s performance in 2024 and found it satisfactory and ruled to award him an annual bonus as per GM’s Contract for Services.

GM’s Update on the 2024 Budget

The Board received a regular monthly update on the state of the 2024 budget and noted a positive outlook for the end-year balance.

Review of the Third Version of the Draft 2025 Budget.

The Board conducted a third round of review of the draft 2025 budget and concluded that it should be further updated and presented at the next Board meeting in January 2025.

Review of the Business Continuity Process Proposal

The Board considered a proposal aiming at ensuring the GM succession and business continuity process and concluded to extend the outgoing GM’s contract through 28 February 2025 and to have him continue his service under an exclusive contract for advisory services through 31 May 2025.

Review of Identity Digital’s Application for Associate Membership

The Board reviewed the application and concluded to admit Identity Digital, a US-based registry service provider, as an Associate Member, effective as of the membership fee payment date.

Review of DotUp Technology and Consulting’s Application for Associate Membership

The Board reviewed the application and concluded to admit DotUp Technology and Consulting, an India-based ICANN registrar accreditation consultancy, as an Associate Member, effective as of the membership fee payment date.

Review of Competitive Bids for Provision of Auditor Services to APLTD in 2025

The Board reviewed the bids and concluded to recommend the AGM select Flexkin&CO SPA, LTD as the APTLD auditor for the financial year of 2025.

Review of the General Manager’s Proposal on the Board Retreat in Hong Kong on 14-15 February 2025

The Board reviewed the proposal and agreed to the dates, format and agenda of the training, and to having the Hong Kong Institute of Directors conduct a part of it. The Board suggested GM and the Secretariat engage with the venue hotel and vendors to arrange the retreat and put it on the Meeting agenda as an additional item.

Review of the Request for the 2025 Membership Fee Waiver by .PS

The Board reviewed the request from the ccTLD manager of Palestine and concluded to waive the 2025 membership fee for .PS due to extraordinary circumstances in the economy.

Review of the Request for the 2025 Membership Fee Waiver by UANIC (IDN ccTLD of Ukraine)

The Board reviewed the request from the IDN ccTLD manager of Ukraine and concluded to waive the 2025 membership fee for UANIC due to extraordinary circumstances in the economy.

Review of Mr. Sami Ali’s Request for Travel Funding Support for APTLD87

The Board approved travel funding for Mr. Ali as a Board Director to participate in APTLD87 as per the respective APTLD policy.

Review of Ms. Ai-chin Lu’s Request for Travel Funding Support for APTLD87

The Board approved travel funding for Ms. Lu as a Board Director to participate in APTLD87 as per the respective APTLD Policy.