Summary of the Board Meeting Minutes (20 November 2024)

On 20 November 2024, the APTLD Board held its regular online meeting, which was attended by all Directors, except one agenda item for which one director recused herself due to the conflict of interests, and considered a range of matters. A summary of the Meeting is published in this document.

GM’s Update on Preparations for APTLD87

The Board received the GM’s update on the matter and took notice of it.

GM’s Update on the 2024 Budget

The Board received a regular monthly update on the state of the 2024 budget and noted a record-breaking revenue part of it, while expending more than originally projected.

Consideration of the Second Version of the Draft 2025 Budget

The Board reviewed the second version of the draft 2025 budget and suggested another round of consultations on the document.

Review of the Submission of the Members Working Group on Development of the APTLD Strategic Plan for 2025-2027 (DSPWG-3)

The Board reviewed the Strategic Plan for 2025-2027 and commended the working group for the most efficient work on the document and unanimously approved it. The Board suggested the Chair share a thank-you letter with the Working Group Chair and the Secretariat-upload the adopted Strategic Plan on the APTLD website.

The 2^nd Review of the TWNIC’s Note to the Board

The Board conducted a second round of review of TWNIC’s note to the Board. After an intensive discussion, the majority voted to uphold the previous decision, which is that it was not inconsistent with the constitution (as was in place at the relevant time) for a Director to change affiliation between members during their term. This confirms that Ms. Ai-chin Lu maintains her legitimate qualification as a Board Director in accordance with the Constitution. A response with rationale will be provided to TWNIC’s note.

GM’s Update on the Outcomes of the Request for Proposals for Provision of Legal Services for APTLD

The Board received the GM’s update on the matter and suggested the ongoing agreement for provision of legal services to APTLD with Christopher &Lee Ong be extended until further notice.

Review of the Incoming General Manager’s Contract

The Board reviewed and approved the incoming GM’s contract and suggested the announcement of the winner be made on 1 December 2024.

The Board Retreat post APTLD87

The Board discussed an APTLD Director proposal to hold an extended Board meeting in Hong Kong on 14-15 February 2024 and agreed that in light of a number of staff and Secretariat changes and the need to bolster the Directors’ competencies in the corporate governance area it should be a timely and appropriate exercise. The Board suggested the GM and Secretariat make the necessary arrangements to hold such a meeting and update the Board accordingly.

GM’s Memorandum on Succession and Business Continuity Process

The Board discussed GM’s proposal on business continuity and ruled to conduct another round of consultations on the matter and revisit it at its meeting in December 2024.