Summary of the Board Meeting Minutes (14-15 February 2025)

On 14-15 February 2025, the APTLD Board held its regular meeting in Hong Kong after APTLD87, which was attended by all the Directors and considered an extensive range of matters. A summary of the Meeting is published in this document.

Election of the APTLD Board Officers

The Board elected Ms. Ai-Chin Lu (.NU) –the Board Chair, Mr. Li Hongtao (.CN) –the Board Vice Chair, Ms. Boyoung Kim (.KR) –the Board Secretary, and Mr. Sami Ali (.BH) –the Treasurer.

Review of the APTLD87 Outcomes

The Board acknowledged the high turnout and active participation at APTLD87, both in-person and online. The Board thanked HKIRC for hosting, event sponsors (Brand Alliance LLC, CSC, ICANN, Nominet, KISA, DotUP, It.com and Tucows), moderators, panelists, trainers and all attendees for their contributions. It recommended incorporating more discussion-based sessions, which the GM will relay to the Meeting Program Standing Committee (MPSC). Additionally, the Board suggested optimizing room layouts,if possible, within budget constraints. A complaint was received about permitted attendance at the AGM and the Board committed to review the attendance rules; and how they are communicated; and also decided to establish a formal complaints procedure.

Fellowship to the APTLD members’ meeting

Due to the inability of two fellows to obtain entry visas to APTLD87 in Hong Kong, the GM suggested extending their fellowships for the APTLD88. The Board approved the suggestion.

Member Satisfaction Survey 2024 and Key Findings for 2025

The Board acknowledged the low participation rate in the member satisfaction survey and directed the GM to collaborate with the data team on a strategic plan to enhance data collection for assessing Member satisfaction in the future. The Board emphasized the importance of Member feedback and advised its integration into the 2025 Action Plan, ensuring ongoing engagement and prioritization.

Review of the GM’s Business Plan for 2025 and Three-Months Action Plan

The Board reviewed the plans submitted by GM and approved the 2025 Business Plan and Three-Month Action Plan.

GM’s Update on the update on Budget for Jan 2025

The Board reviewed the January 2025 budget update and noted that APTLD87 spending remains on track. The Board acknowledged the GM’s challenges with advanced payments due to the absence of a corporate credit card and suggested presenting possible solutions at a future meeting.

GM reports on ICANN’s proposal to co-host the APAC ccTLD gathering at the APAC DNS Forum

The Board reviewed ICANN’s proposal to co-host the APAC ccTLD gathering at the APAC DNS Forum. The Board conveyed its gratitude to ICANN for its robust partnership and continued support, which includes sponsorship and presentations at APTLD meetings. However, due to the limited timeframe, the Board recognized the necessity for increased member engagement and suggested preparing for collaboration aimed at next year to enhance impact. The Board encouraged the GM to keep pursuing discussions with ICANN for potential collaboration opportunities.

GM reports on engagement with Key Partners and regional engagement.

The GM reported initial discussions with key partners, including ICANN, APNIC, ISOC, IANA, and a potential collaboration with APT. These discussions focus on strengthening APTLD’s engagement, partnerships, and shared capacity-building initiatives. The collaboration aims to enhance training, workshops, and capacity-building efforts. The Board suggests maintaining ongoing communication and providing updates once a more concrete plan is in place, ensuring a member-centric approach to maximize benefits for members.

Potential Collaborative Opportunities with Social Media Communication Specialist

The discussion explored potential collaboration in social media and online communications to enhance APTLD’s engagement, identifying key opportunities for mutual benefit. The GM will request details from the potential partner regarding their strategy, plan, and requirements and will report to the board.

The Board also discussed various administrative matters and potential operational enhancements.