Summary of the Board Meeting Minutes (19 March 2025)

On 19 March 2025, the APTLD Board held its regular online meeting, which was attended by seven of the Directors and considered a range of matters. A summary of the Meeting is published in this document.

GM requests for Payment approval for APTLD87

All Board members present approved the budget and refund to the host, with HKIRC authorized.

Recommendations for future members’ meeting preparation: Strengthen sponsorship engagement, clarify value propositions, and optimize expenditures to align with sponsor requirements.

Member Satisfaction Survey Results for APTLD87

The GM reported a high level of member satisfaction with APTLD87 based on the survey results.

GM’s Update on Preparations for APTLD88

The Board acknowledged the GM’s update on the matter and noted it. The GM also reported on the host’s generosity in contributing to the arrangements for APTLD88. The sponsorship efforts and meeting logistics were discussed in more depth.

GM’s Update on Visit planning to Jordan for APTLD89

The Board requested the GM to conduct early research and preparations to provide comprehensive information and better support for Members and the Board.

GM’s Update on the Monthly Progress Report and three Months Action Plan

The GM presented the monthly and three-month progress reports, with the Board seeking only clarifications and updates to advise on ways forward, without major questions or comments.

Improving Survey and Data Collection Engagement

GM reported on the report of the data team. The goal is to strengthen communication and ensure more accurate member engagement.  The Board supports updating member contacts, verifying active representatives, and categorizing them for voting, feedback, and information.

Member Engagement and Key Communication

The Board endorses ongoing engagement to gather Member feedback. The Board suggested a proxy mechanism for AGMs to allow designated voting.

Social Media Communication Strategy

Social media communication strategy was discussed, including proposal from pro bono work and the way forward. The Board offers GM assistance in doing more research on branding rights and proposed MOU to formalize terms for consideration.

Report on letter from .SU and related update

GM provided update on .SU case, with ongoing discussions at ICANN and ccNSO level.

Membership fee collection status

GM provided ongoing process to collect outstanding fees and update contact information. The Board provided suggestions to follow up via WhatsApp or calls.

The Board also considered several other administrative and financial matters.